FAQ’s

Can you help plan other things to do while we are in Puerto Vallarta?

Vallarta Weddings can assist in planning group activities around the time of your wedding such as rehearsal dinners, water and land tours, golfing or attending a spa. Remember, your wedding can double as a vacation for everyone who attends.

If we have a wedding party and guests can we get a special hotel rate?

Vallarta Weddings has relationships with some of the areas best hotels and can help you with obtaining group rates for you and your guests that are coming with you. Please note: There are a minimum amount of rooms required to obtain a group rate.

I would like to use an outdoor location for my ceremony. What happens if it rains?

We always arrange a back-up plan during the rain season in Puerto Vallarta. The rain season months are from early to mid June to mid October. The high season / low season months are June 1 to September 31 (low season rates) and October 1 to May 31 (high season rates)

How do I find my wedding location from where I am now?

When you book your wedding with Vallarta Weddings, we will provide you with access to a website of information and photos of the best locations and wedding services recommended for your wedding. It includes extensive information about, photographers, musicians and band sound clips, maps and directions for the locations.

Are you a member of a professional association?

What types of training have you had?

How many years have you been planning weddings?

All in PV?

How many weddings have you coordinated?

Can I have I list of the 5 most recent weddings & contact info?

Do you speak Spanish?

How long have you lived in PV?

Do you have recommendations for the following:

     Hotel

     Reception Location

     Local Transportation (limos)

     Bakery

     Florist

     Salon

     Music- Ceremony & Reception

What type of day-of services do you provide?

What type of assistance do you offer for decorations?

How are you paid?  Fee or hourly?

What is your payment schedule?

Have you coordinated weddings at Le Kliff before?

Do you communicate well via email?

Will you assemble OOT bags & deliver?

Will you meet the guests at the airport?

Will you confirm with the vendors

Will you handle guest problems (sickness, lost items)?

Do you assist with the rehearsal?

Will you coordinate the ceremony & procession?

Will you help set up the reception?

Tips for Destination Weddings

Send a Save the Date Letter

If you are planning on inviting guests, consider a “Save the Date” letter. Invitations are commonly sent eight to twelve months before the event. Keep in mind they will need to make travel plans and also get time off work to attend. A friendly little form letter with pertinent info (place and date) will do nicely. If you have a hotel you would like everyone to stay at, you should include that as well. You may want to send out a package to your guests about 3-4 months ahead of time, which can include information about the Puerto Vallarta area and climate. Be sure to include information about the wedding time and type of clothing.

Let Some Things Go

If possible, your destination wedding should also act as a vacation for you both. Try not to get so caught up in the little details that you can’t enjoy your time. Figure out what’s important to you, and label the rest of it “small stuff” that you won’t sweat. That will free you up to sightsee, relax, play, and do what all of your guests are doing!

Plan Your Packing

When buying your dress, get advice on how you should pack your dress for travel. Make sure you have the right-sized suitcase or box ahead of time. If you’re flying, plan to carry it on. You may even want to call your airline ahead of time and let them know you’ll be bringing it with you. Ask your coordinator for an appointment to have your dress steamed for when you arrive in town.

Make Reservations Early

Many hotels are booked months in advance, especially during peak travel seasons. Encourage your guests to make reservations as soon as they receive the information from you (or as soon as they know they are able to attend).

Useful Links

weather, emergency numbers, property rentals, tours and activities,

Destination Wedding Packing Tips…

Before packing lay out everything and put together your outfits to be sure you have what you need. Include your shoes and all other accessories as well.

Pack LIGHT. Lugging around a huge suitcase is not romantic and does not allow you to enjoy your trip to its fullest. Choose comfortable clothes you can mix and match. [Don’t forget shorts and bathing suits]

Bring only clothes that fit, flatter and feel good. Your honeymoon is not the time to bring an outfit that you hope works for you.

Make sure to pack outfits that can be dressed up. Accessories take up a lot less room than clothes and can take you from day to evening.

Include sparkly earrings and strappy sandals for those romantic dinners. Tennis shoes and a hat are always good for daytime activities.

Pack an excellent daypack that can hold maps, guidebooks, cameras, wallets and a bottle of water while you are sightseeing.

Don’t forget to pack essential items such as sunscreen, bug repellent, anti-itch cream, extra batteries, a mini-sewing kit, first aid kit, etc.

Pack a collapsible bag to carry home all of your wedding gifts, honeymoon momentos, souvenirs and purchases.

Pack romantic extras – bring along your favorite CDs, massage oils and lotions, sexy lingerie, candles . . . be creative and have fun!

Pack a surprise gift. There’s nothing like finding a beautifully wrapped gift on a pillow your first night together as husband and wife.

Remember to pack some of your things in each other’s luggage, and a few essential items – underwear, toiletries and valuables – in your carry-on bags, just in case one of your suitcases gets lost in transit.

Make sure your name, home, and vacation address are on a luggage tag and somewhere inside the bag as well.

Photocopy your passport and important documents and make a list of credit cards and traveler’s check numbers. Keep photocopies and lists in a secure place and leave a copy with friends/family at home.

Mark your luggage with a distinguishing ribbon or tag. 90% of all bags are now black. Tie on a colored ribbon or wrap a special colored luggage wrap around your bags to set you apart.

Be sure to place your airline tickets, hotel confirmation, passports and travel documents in a place where you won’t forget them.

Where should we get married? Puerto Vallarta Mexico!

Where the Sierra Madre mountains serve as the backdrop to the Bay of Banderas, one of the largest bays in the world, you will find the beautiful coastal Mexican city and beach resort of Puerto Vallarta Mexico. With it’s palm lined beaches, festive nightlife, spicy food, strolling mariachis and brilliant flowers in bloom, Puerto Vallarta is the perfect setting for your wedding. Many top International bridal magazines rank Puerto Vallarta, Mexico one of the top five destination wedding locations in the world. Wether your style is barefoot on the beach or dressed to the nines amid elegance from colonial to contemporary, a Puerto Vallarta wedding is a unique, exotic and truley romantic experience.

Since 1999, Vallarta Weddings has had the pleasure of coordinating hundreds of weddings, ranging in size from small gatherings of friends and family to large gala events with over a hundred guests.

Vallarta Weddings can make arrangements for religious, civil and non-denominational ceremonies for all faiths for both small and large weddings in Puerto Vallarta.  We offer a professional planning service assisting you in finding the perfect location for your wedding, such as a luxury beach front villa, picturesque restaurant or a 5 star hotel. We arrange beautiful flowers, state of the art videos, limousines, hair & make-up services in the privacy of your hotel or villa, a professional caterer or exquisite romantic dinners for after your ceremony. We will also personally assist you in obtaining your marriage license. Your large or small intimate wedding may be performed at sunset along a beautiful secluded beach or perhaps in a lush tropical garden overlooking Banderas Bay.

Why get married in Puerto Vallarta?
Puerto Vallarta Mexico is known as one of the Top Ten Destination Wedding locations for hosting wedding celebration. With the majestic Sierra Madre Mountains in the background and the deep blue waters of Banderas Bay at your feet, having your destination wedding in Puerto Vallarta will offer you the ultimate setting for your dream wedding . The staff at Beautiful Vallarta Weddings will help you plan a wedding that is both elegant and affordable!

2 – What is the best time of day to have my wedding for the best photos?
The best time of day is late afternoon into sunset. This is when the lighting is most flattering. The worst time of day is between 10:00 a.m. and 2:30 p.m. when the sun is directly overhead. Direct overhead bright sunlight results in highly undesirable photographic lighting conditions. In addition the temperature is often an uncomfortable 90 degrees and humid during the mid-day hours.

3 – We are having a Sunset Wedding – What time should we start?
Check the sunset time for your wedding day – it usually varies between 5:00 to 7:30 p.m. which the shortest days in the winter. Your wedding planning along with your photographer will schedule your wedding to allow enough coverage time prior to sunset. This will allow the most desirable lighting conditions during your ceremony and then allowing coverage at sunset time.

4 – Do you have any advice to help insure a Smooth Wedding Day?
Relax and take a deep breath! The staff at Vallarta Weddings will handle all the details and plan the perfect destination wedding for you, your family and guests on your special day.

5 – Is my marriage in Mexico legal?
In most cases no, because most couples go with a spiritual ceremony, unless you want to arrange for your wedding in Puerto Vallarta be legalized by the local civil registry office of Puerto Vallarta. You still have to register your marriage in your country. A legalized marriage in Mexico is called a “matrimony civil, or civil matrimony, which is documented and presided over by the civil judge from their jurastiction.

Most couples choose to legalize their marriages at home, at a fraction of the cost, before having their symbolic wedding ceremony in Mexico. if you do wish to be legally married in Mexico, we recommend that you make arrangements with a wedding planner to make sure the documentation is handled correctly. Marriages performed by ministers or priests (even Catholic Priests) are not legally binding in Mexico. They are the symbolic and spiritual part of your wedding celebration.

6 – What documents are needed to be legally married in Mexico?
There are requirements and documents needed for foreign citizens who wish to be legally married in Mexico. Documents must be translated by an authorized translator in Puerto Vallarta, so you should acquire these documents and send them to your wedding planner at least one month before the ceremony to allow time for processing and translation. A visit to the registry office (accompanied by your wedding planner) is also required the Wednesday before your marriage for a 30 minute class on the morals of marriage. The marriage certificate provided by the judge after a civil ceremony is a legal bond of marriage recognized by Mexico, the USA and Europe.

7 – Can I get legally married in Mexico?
Yes, certainly you have the option of getting legally married in Mexico. This will take some additional time and should be started early in planning your wedding. Please make sure you discuss this process with your wedding planner before making a decision as there is additional paperwork involved and documentation required which can take some time and needs to be started early on in the planning process. Most couples choose to get married legally at home before coming to Puerto Vallarta. This allows for them to have what is called a “Spiritual Ceremony” that fits perfectly in to what they are envisioning.

8 – Can I get married at a church in Mexico?
To be married in a church in Mexico, you need to obtain documents from your parish at home and comply with the church’s premarital procedures and marriage preparation programs. The professional wedding coordinators can provide you with information about the required documents, church procedures and policies, and offer you support and direction before and during the wedding ceremony.

9 – What paperwork is needed for spiritual weddings?
For the minister’s ceremony you will only need picture ID showing your full names – preferably passports. However, the Wedding Certificate you’ll receive from the minister only serves as recognition of a “spiritual union.”

10 – Can I have a religious style wedding?
Yes, a minister can perform your wedding ceremony in a religious style. Minister are “non denominational” but has knowledge and experience in performing a number of different religious ceremonies such as Catholic and Jewish.

11 – Can we be married by a priest on the beach?
The Parish of Puerto Vallarta does not allow its priests to marry people outside of a physical church. This means that they cannot perform ceremonies at a beach or in villa or hotel. The church will, however, grant permission for priests from outside of Vallarta to perform a Catholic ceremony if they are the priests of the couple’s local church. Details for this can be arranged by your wedding coordinator.

12 – What are the best months to get married in Puerto Vallarta?
Puerto Vallarta is known for some of the most beautiful areas to host your destination wedding and has become one of the top wedding destinations in Mexico. The best months to plan your destination wedding are between mid October through the end of May. The chances of rain and humidity are in the months of June and July. The height of the rainy season is August and September. Rain showers and high humidity are almost guaranteed every day in the late afternoon. Ask your wedding planner which time frame works best for you and your guests.
13 – Why Hire a Wedding Planner?

The decision to hire a wedding planner will ensure that you, your family and your guests will be able to enjoy your special day with the reassurance that all of the details are being handled by a professional. A wedding planner is an essential element of a well-planned wedding. Most couples are shocked to discover how much preparation is involved. A wedding planner will guide and assist you in making informed decisions by providing all the special attention needed for your wedding to help your vision of your wedding celebration come to reality. A wedding planner can take advantage of discounts not available to private parties and avoid costly mistakes. Your wedding planner will act as troubleshooters and are generally aware of things that are easy to overlooked. Once we know your budget we will make sure you are using the best vendors that meet your requirements. A wedding planner is an expert in the field of weddings, style design, etiquette and coordination. We understand the dynamics of a wedding and will provide attention to detail. Our training, knowledge and experience will turn your dreams and expectations into reality. We want you to host a beautiful Vallarta wedding with no worries. Remember, you should enjoy your wedding and remember it is one of the greatest events of your life!

14 – How do you know you’re hiring the right Wedding Planner?
At Beautiful Vallarta Weddings we believe it just comes down to trust.
Trust is important in any relationship. You should feel completely comfortable with your wedding planner and designer and feel assured that he or she completely understands your needs and your personalities should match.
We believe 100% in the team we have put together. From our caterers and lighting company to our floral designer and bakers… we will make it easy for you to design the wedding of your dears.
The decision to hire a professional wedding planner will ensure that you, your family and your guests will be able to enjoy your special day with the reassurance that all of the details are being handled by a professional.
Whether your wedding is an impromptu affair or has been months or even years in the planning, I want to help you fashion a destination wedding celebration that is beyond your wildest dreams!

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FAQ`s